Wednesday, February 2, 2011

Word Tip Wednesday: Comments

If you missed last week's post on Track Changes, you can check it out here. :)

Commenting is another of my favorites features in Word. Like Track Changes, the day I discovered this feature, the world got a little brighter. ;)

It's under the Review tab.*

And it's very simple to use. Just highlight the text you want to comment on and click on the New Comment button. A comment bubble will pop up on the right side of the screen, like this:

Then you just type your comment in the bubble. This makes your comments much more visible and since you're not typing in line, you don't have to worry about changing the text color. Any steps that can be eliminated equal time saved.

Comments can be deleted by selecting the comment you want to delete and either clicking on the Delete button next to the New Comment button or by right clicking the comment and selecting Delete Comment.

You can show and hide all of your Track Changes and Comments by clicking on the arrow next to Final Showing Markup and selecting one of the options.

Or by clicking on the arrow next to Show Markup and checking or unchecking the items you want to show or hide.

Keep in mind that until you go through and accept or reject each Track Change and delete all your comments, they will show up in the document. So make sure you take care of this before sending your work out to an agent or anyone you don't want to see them.

Rejecting and accepting Track Changes can be done by right clicking the change and selecting reject or accept. This is a pretty tedious process, and as far as I know, it's the only way to eliminate all of them. But it's well worth it to make sure your prospective agent recieves a nice, clean document from you. If anyone knows a faster way to do this, please let us know in the comments. :)

How many of you are already using this? Anybody have anything to add?

More Word tips posts here

*Microsoft Word 2007


  1. Since getting my laptop, I haven't used the track changes. I don't know why. But I think it has somethng to do with Word 2007 not liking me. :)

  2. Those comments to myself were, uh, intentionally left in the ms. Riiiight.

    LOL, this function has become a good friend. I heard that most people only know how to use 10% of Word's features. I might be at 11 now, so thanks, Abby!

  3. I love track changes for when I'm critiquing someone's work. It's very helpful!

    The Arrival, only .99c on Amazon/Smashwords

  4. You write better instructions then the Microsoft help menus!! :)

  5. I use this all the time. It's a fantastic help as you read copy for your friends. Love it!

  6. HI, I'm a new follower. Just wanted to say that if anyone has NeoOffice, they can go to "insert" and then scroll down to "note" and get track changes that way, too!